Apple’s Notes app is a great tool for quickly taking notes, making lists, writing down your thoughts, and more. You can store a lot of important information there, which is why you should back up your notes.
Your notes should automatically sync to iCloud if you use iCloud Notes. If you use the Notes app on your Mac locally, you’ll have to manually back them up. We’ll go over a few options below. This is also a good way to make a second copy outside of iCloud.
Create backups of your notes
All of the data in the Notes app is automatically backed up by iCloud and Time Machine. Similarly, if you create and save your notes to a Google account, there’s a chance that a backup exists. Local note backups, on the other hand, must be done manually.
Because the Notes app does not save your data as a standard text file, you must either export them as a different file type, copy the text to another file, or backup the entire SQLite database. All of these methods are detailed below.
Make a local backup of your notes as PDF files
- Open the Notes app and select the note you want to save.
- Navigate to File > Export as PDF from the top menu.
- Give the PDF file a name and choose a location for it to be saved.
- Once exported, the PDF file should open automatically and display the exported note.
Copy note content into an RTF Document
Copy and paste each note into a rich text document in TextEdit as another way to back up your Apple Notes content. While this is a very basic method, it works perfectly and allows you to keep a backup of your notes in case something goes wrong.
Simply copy the content of a note and paste it into a rich text document in TextEdit to use this method. Then save it as an RTF document. You can use the same copy-paste method to save the contents of a note in another word processor, such as Microsoft Word or Pages.
Back up your Mac’s Notes Library Directory
While this is the most efficient method, it requires you to navigate to a hidden folder and copy the Notes directory. This may appear difficult at first, but it is actually quite simple. We’ve outlined the steps below for you:
- On your Mac, open Finder.
- Select Go to Folder from the Go menu.
- To get to the folder, type the following path exactly and press Enter: /Library/Group Containers/group.com.apple.notes/
- This folder contains all of your notes, both locally on your Mac and in iCloud. Copy the entire folder and its contents to a safe location for backup purposes.
Restore your Notes using the Directory
Once you’ve backed up the entire directory, you can simply drop it back in the same location if something goes wrong and you need your notes.
Remember that the directory you copy only contains the notes that were present at the time of the backup; any changes you make to the notes after copying the folder will not be included.
You’ll also need to use the same Apple ID to access some of your iCloud notes using this method if you have any.