The hub of many other Google productivity tools, like Gmail, Google Meet, Google Keep, and Google Tasks, is Google Calendar.
To stay on top of your work schedule, you must maintain your Calendar updated and structured. They all connect into it.
Google Calendar is at the top of our list of the best calendar apps for Android because, although being simple to use without much instruction, it contains many hidden layers that significantly increase its effectiveness. We offer a ton of Google Calendar hints and tips that apply to either the mobile app or the browser-based version, depending on which one you prefer. Here are our favorite esoteric tools for mastering Google Calendar, from keyboard shortcuts to add-ons and integrations.
To create an event, click or tap the multicolored + symbol. Another option with Chrome is to press the date directly below it (just above 12 a.m.) to start an all-day event, or you may click any time slot to make a default one-hour event starting at that time. By selecting a certain time window on the app, you may accomplish the same thing.
If you slide up in the app or select More choices next to the Save button, you’ll discover even more personalization possibilities for your event. For instance, you can pick how often the event repeats, how many alerts or emails are sent before to the event, whether the event indicates that you are unavailable or still reachable, and—most importantly—which calendar this event will be added to.
The most crucial step is adding your Gmail contacts to the event. When you invite someone, Gmail’s “busy” periods will show up on your calendar in Chrome so you can see if there are any conflicts; on Android and iOS, you must press View Schedules to confirm. Once you’ve chosen a time, you can either add a physical meeting room as the venue or arrange a Google Meet meeting in Google Calendar.
When people accept the invitations, you can check how many are truly planning to show up in person or log in from home thanks to Google’s option to RSVP either online or in person. After adding someone, you may make the invitation optional by tapping the person symbol next to their name. You can change a guest’s rights, allowing them to change the event time, invite additional people, or view the guest list. Options 2 and 3 are enabled by default in Calendar.
If you and your spouse wish to share calendars so you can see when your Meet events conflict, you might want to add your calendar from another Gmail account.
You can only accept a Google calendar invitation shared with you on Android. When you click the link in the email that says “Add this calendar,” you’ll be sent to the app where you can choose whether or not to add it to your list of calendars. The calendar is then accessible by clicking the Sandwich menu and scrolling down to it; if you no longer wish to see it, simply uncheck the box.
Google Calendar keyboard shortcuts
- Create an occasion: c (short for create)
- See the complete schedule here: e
- To delete an event, first choose it and then press Delete.
- Last action reversefor undo: z
- To switch views, press 1 or d for the current day, 2 or w for the current week, 3 or m for the current month, 6 or Y for the current year, 5 or a for the agenda view, or x for the default view. Since they shorten the amount of time, letter shortcuts are the simplest.
- tabbing to the present day (short for today).
- Next date range jump: j (jump) or n (next). You’ll move to the following week, for instance, if you’re in Week View.
- Click on Settings.
- Menu item “Go to specific date”: g